schools & training bodies
The school timetable costs weeks of manual jigsaw work, every year.
And it's redone from scratch at every staffing change. It's the most felt and least solved problem in schools — and today it can be computed, with the real constraints: teaching posts, labs, part-time, free days.
Where value is lost
The sector's three typical holes
The timetable, the late-August ritual
Weeks of boards, erasers and jigsaw pieces, with teachers' wishes and room constraints. And in October the new post arrives and blows it all up.
Communications sprayed everywhere
Circulars nobody reads, unofficial WhatsApp groups, last-minute notices: families get their information anywhere except the school's own channel.
The office acting as a switchboard
Certificates, enrolments, absence notes, parent meetings: the office spends its days answering the same questions, with a queue at the door.
The small stuff too
The nuisances nobody puts in a quote
It's not the big problems that wear you down: it's these. A well-built system switches almost all of them off in passing, while solving the big one.
- The 7:45 substitution organised through the deputy head's personal messages
- The trip form printed, signed, returned crumpled and recounted by hand
- The main hall booked twice for the same day
- The 4-page circular to say Monday finishes an hour early
- The lab register on a notebook hanging on the wall
- Parent meetings booked in the diary, with the queue of parents at 5pm
The typical system
What I install, in practice
It starts with one piece — the Pilot, in production in 14 days with a written guarantee — and widens only when the numbers justify it.
- A timetable generated with real constraints: posts, rooms, labs, part-time, wishes
- Regeneration in hours when a post changes or a long substitution arrives
- School-family communications from one channel, with read confirmation
- Online booking for parent meetings, without calls to the office
- Digital forms: enrolments, authorisations, certificates requested from the website
- A catalogue of projects and labs with a shared-rooms calendar
It connects to what you already use
Equipment and investments
What might be worth buying — and what isn't
Almost everything runs on the devices you already own. When a purchase is needed, I tell you at the check-up, with real figures, before starting — never mid-project.
Might be needed
- A monitor in the staff roomthe day's timetable, substitutions and notices always visible, without paper on walls
- A scanner in the office (if missing)the residual paper forms enter a digital archive per student
- Google Workspace or Microsoft 365 for Educationfree for schools: the base everything integrates on
Usually NOT needed
- Changing the electronic register: the system works alongside what's there
- New whiteboards or tablets: this fixes processes, not classroom equipment
- Perpetual-licence timetable software: computing is a service, paid when needed
If someone is selling it to you as indispensable, ask them why — or ask me at the check-up.
Before spending
The three mistakes I see most often
In your sector, money is usually wasted before calling someone like me. If you're about to do one of these three things, pause for a moment.
Buying licensed timetable software and leaving it half-used: without the school's rules written down properly, no software computes anything.
Adding yet another channel (an app, a group, one more circular) instead of choosing ONE with read confirmation.
Waiting for September: the timetable is computed once posts are set, but the rules are written before — that's where the weeks are saved.
How it starts
Three moments, no leap in the dark
Check-up
I map how timetable, communications and office requests are born today: where hours and queues pile up.
Pilot
Usually the TIMETABLE: we start from the school's real data and deliver the full board, with rules written down and reusable every year.
Year at speed
Then communications, meetings and forms: the office answers people, not the phone.
Real questions
What people in your trade always ask
How is student and family data handled?
Minors: the highest level of care. Data on the school's accounts, DPA signed, GDPR compliance by design, no data used to train models. The school remains the owner of everything.
Does the timetable respect teachers' wishes?
Yes, as explicit constraints with priorities: free days, first/last periods, movements between sites. The rules are written ONCE and stay with the school for the following years.
We already have the electronic register — isn't that enough?
The register handles teaching; timetable, communications and the office sit around it. The system connects the pieces, it doesn't duplicate the register.
What budget does it take, and what about grants?
The check-up is free and the timetable Pilot is sized for school budgets; where digitalisation funds or calls exist, the project is structured to qualify — let's talk with the numbers in hand.
The general questions — costs, timing, data, guarantee — are in the full FAQ.
Not ready yet?
Take the guide with you: «AI from zero, for those truly starting from zero»
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The check-up for a school starts from three questions: how many hours the timetable costs, how many calls the office takes, how many communications never arrive. The answers are usually enough.
And it stays yours even if nothing comes of it: it's the most honest way I know to introduce myself.
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